If you’re running a commercial trucking business and planning to operate across state or provincial lines, you’ll need to register under the International Registration Plan (IRP). This program allows you to travel in multiple jurisdictions using a single registration plate and credential. While it simplifies things in the long run, the initial registration process can be confusing if you’re not fully prepared.
To help you avoid delays and errors, we’ve put together five practical tips for navigating the IRP registration process with ease. Whether you’re new to IRP or renewing your credentials, following these steps will save you time and hassle.
Need help? Visit the IRP service for expert registration assistance.
1. Gather All Required Documents in Advance
One of the biggest reasons IRP applications get delayed is missing paperwork. To get started, make sure you have all the necessary documents ready to go.
What You’ll Need:
- Proof of legal business name and address
- USDOT number and Motor Carrier (MC) number (if applicable)
- Vehicle titles or lease agreements
- Proof of heavy vehicle use tax (HVUT) payment (IRS Form 2290)
- Proof of residency or established place of business
- Mileage records from the previous year (if renewing)
Having everything ready before you start the process will help you avoid unnecessary back-and-forth with your base state.
2. Understand Your Base Jurisdiction’s Requirements
Each state or province (called a base jurisdiction) has slightly different requirements for IRP registration. Don’t assume the rules are the same everywhere.
Tips for Navigating Base Jurisdiction Rules:
- Visit your base jurisdiction’s DMV or motor carrier website to review their specific IRP guidelines.
- Confirm registration fees, deadlines, and forms required.
- If you’re unsure, call or email their IRP office for clarification.
By knowing what your base jurisdiction expects, you’ll avoid surprises and make the process go much faster.
3. Accurately Report Your Mileage
Mileage plays a big role in determining your IRP fees. Whether you’re a first-time registrant or renewing, it’s important to report mileage accurately for each jurisdiction where you plan to operate.
For New Registrants:
- You may need to use “average per-jurisdiction” mileage estimates provided by your base jurisdiction.
For Renewals:
- Submit actual mileage records from the previous reporting period.
- Use ELDs or GPS systems to track miles traveled per state.
Submitting incorrect mileage can result in penalties or higher fees, so make sure your numbers are solid.
4. Double-Check Your Application Before Submitting
Small mistakes on your IRP application can lead to big delays. Before submitting anything, take a few extra minutes to review all your forms and documentation.
Common Errors to Watch For:
- Misspelled names or addresses
- Incorrect vehicle details (VIN, weight, year, etc.)
- Missing signatures or forms
- Incomplete jurisdiction selections
If you’re unsure about any part of the application, get help from a professional. You can always reach out to the IRP service for guidance.
5. Stay on Top of Renewals and Recordkeeping
Once your IRP registration is approved, you’ll receive an apportioned license plate and cab card. But your responsibilities don’t end there—renewals and ongoing compliance are just as important.
Tips for Long-Term Success:
- Keep accurate mileage records for each jurisdiction you operate in.
- File your IRP renewal before the deadline (usually every 12 months).
- Stay current on IRP-related fees and taxes.
- Regularly audit your fleet records to ensure compliance.
Keeping up with IRP requirements helps you avoid late fees, suspensions, and unnecessary downtime.
Final Thoughts
The IRP registration process doesn’t have to be stressful. By gathering your documents early, understanding your jurisdiction’s requirements, and double-checking your application, you can register without delays or costly mistakes.
And remember—if you need expert help with IRP registration or renewals, the IRP service is here to assist.
Stay compliant, stay on the road, and keep your operations running smoothly!
